27 August 2019
TBL Accountants Practice secretary Vacancy

We are hiring a Practice Secretary to join our team, based in our Southend practice.

Job title: Practice Secretary

Location: Southend-on-Sea

Job summary

To provide an accurate, effective and professional secretarial service in our Southend office, ensuring that internal colleagues and clients receive the support they need.

As part of a front of house team, you will be the first contact with the client and you will work closely with our team to support to fee earners of all levels of qualification.

Role responsibilities

Our front office staff welcome and assist clients as best they can and direct them to the relevant team member. The role holder is a critical first point of contact, so you will build up a knowledge of our clients and be able to assist them in their needs. You will handle time-critical information. You will build relationships with clients and staff alike and will undertake specific roles in assisting Partners and senior team members in managing their workflows.

The Practice Secretary provides routine clerical and Admin support, is comfortable working with others to fulfil obligations to clients within time deadlines using software designed for the purpose and will carry out other duties that are required from time to time.

Key duties in this role include:

  1. Secretarial support to fee earners
  2. Providing front of house support, assisting clients face to face, by telephone and email
  3. Diary management
  4. Manage post in, scanning to the practice paperless software and distribution accordingly
  5. Assist the Partners with specific confidential matters
  6. Playing an active role in the implementation and review of the internal systems of the firm.

The ideal candidate

The ideal candidate will have previous experience in a secretarial role, with a proven ability to manage workflow and produce correspondence from standard documents and audio dictation. A willingness to learn is highly desirable too.

About TBL Accountants

TBL Accountants is a firm of chartered certified accountants, providing effective accountancy, VAT advice, business consultancy and more to businesses and individuals across Southend and Essex. The firm is licenced for Audit work and undertakes various assignments of a regulatory nature. We are dedicated to the training and development of staff and maintaining a reputation of a quality service provision to clients.

How to apply

Interested in applying for this role? Please email us on info@tblaccountants.co.uk with your CV and covering letter, using the subject line “Practice Secretary Application”. We look forward to receiving your application.

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